Viewing Content from a Web Page

1. Sign in and browse to the content you want to view.
2. Hover over the access point () and choose Properties.

Viewing Content from the Workarea

1. Navigate to the folder that contains the content.
2. To change the type of content being displayed, click View then select a type.
3. If your system supports more than one language, you can view only content in any language via the View > Language menu option.
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4. Hover the cursor over the content, click the triangle (), and select View from the dropdown menu. The View Content screen appears.
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-^- Content properties

Content Properties

• Content Title—The title assigned to the content
• Content ID—The ID number assigned to the content. The ID number is used to retrieve content from a database.
• Content Language—The content’s language
• Status—The current status of the content. See Also: Content Statuses
• Last User to Edit—The last user to edit this content
• Last Edit Date—When the content was last edited
• Start Date—When the content will go live on the Web site
• End Date—When the content will be removed from the Web site
• Action on End Date—What happens to the content when its end date and time are reached. See Also: Scheduling Content
• Date Created—When the content was created
• Approval Method—Whether all approvers must sign off on content before it is published; managed by your system administrator. See Also: Using the Approval Method
• Approvals—The users in the approval chain for this content. See Also: Approving or Declining Content
• Smart Form Configuration—The Smart Form applied to the content. This is typically managed by your system administrator. See Also: Working with Smart Forms
• Template—The template currently assigned to the content. This is typically managed by your system administrator. See Also: Working with Templates
• Path—The folder path to the content’s folder. A slash (\) represents the Content folder.
• Rating—Ektron provides a Content Rating feature that lets site visitors rate any content item on a scale of 1 to 10. If this feature is enabled for the content item, the average numerical rating appears. See Also: Content Rating
• Content Searchable—True appears if the content can be found when someone searches your Web site. See Also: The Content Searchable Field However, even if content is not searchable, the Workarea Advanced search still finds it. See Also: The Advanced Search Screen

-^- Other content information

Other Content Information

• Properties tab—View the content’s properties
• Content tab—Displays content
• Summary tab—Edit content’s summary; Writing a Summary for Content
• Metadata tab—Edit content’s metadata; Working with Metadata
• Alias tab—View and edit the content item’s primary alias, or View all secondary aliases; Manual Aliasing
• Comment tab—View comments on changes made when editing content. This comment also appears on the View Content and Content History screens. Use it to help distinguish one version from another.
• Tasks tab—Add or edit tasks for this content; Assigning and Reviewing Tasks
• Web Alerts tab—Add or edit Web Alerts for this content; Administering the Web Alert Feature
• Templates tab—The template currently assigned to the content; Working with Templates
• Category tab—Any taxonomy categories currently assigned to the content. Only appears if at least one Taxonomy is applied to the folder in which the content resides; Taxonomy; Numbers on the View Categories Screen
• Edit—Open content for editing; Editing HTML Content
• —View older versions of content; restore older version; Managing Versions of Content
• —Displays content as it is currently published
• —Compares current and earlier versions of content; Managing Versions of Content
• —Delete content; Deleting Content
• —View and edit permissions for content; Setting Permissions for Content
• —View and possibly edit the content's approval chain; Editing an Approval Chain For Content
• —Find all content with Quicklinks to this content; Link Checking Before Deleting
• —Attach a task to content; Creating a Task via the View Content Screen
• —View Analytics for this content; Viewing Page-Level Analytics from the Workarea
• —Displays the content item's rating and reviews, messages, and flags; Content Review; MessageBoard Server Control; Flagging
• —View and edit content's Content Searchable check box and flagging definitions; The Content Searchable Field; Flagging
• —Go back to previous menu
• —Determines if content will be included when an .xlf file is created; Mark Translation Statuses
• — Copy content to XLIFF files that can be submitted to a translation agency; Using the Language Export Feature
• View (language)—If you can view content in more than one language, select a language from the drop down list.
• Add-select language-—Lets you copy current content into a new item and translate it to selected language; Translating Content into Another Language

-^- Content statuses

Content Statuses

Letter	Meaning	Content state
A	Approved	Through the approval chain and published on the Web site. You can: Check content out and save it on your computer Save a copy to your computer Check out the content and edit it Edit the content summary, metadata, schedule, comment, and so on View the content information Delete or submit a request to delete the content.
O	Checked Out	Currently being edited. Has not been checked in. You can: If you checked out the content Check it in Save a copy to your computer Edit it Edit the summary, metadata, schedule, comment, and so on  If you are an administrator Force a check in Request a check in from the person who checked it out Anyone can view the content information
I	Checked In	Checked in for other users to edit. You can: Check content out and save it on your computer Save a copy to your computer Check out the content and edit it Edit the content summary, metadata, schedule, comment, and so on. View the content information Delete or submit a request to delete the content. Publish content or submit it to the approval chain.
S	Submitted for Approval	Saved and submitted into the approval chain. You can: Approve and publish content to the Web site Decline to publish the submitted content Check out the content and edit it View the content information
M	Marked for Deletion	Requested for deletion. You can: Approve the deletion request Refuse the deletion request Save a copy to your computer View the content information
P	Pending Go Live Date	Approved but the Go Live date hasn’t occurred yet. You can: Check out and edit the content View the content information
T	Awaiting Completion of Associated Tasks	Task(s) assigned to content are not complete
D	Pending Deletion	Content was created with a future start date then checked in and deleted. This status only remains until the start date is reached. At that point, the content is deleted.

Link Checking Before Deleting

NOTE: It is good practice to check for broken quicklinks before deleting content.

Use the link checker button to locate content with a link to the displayed content after you delete content.

1. Access the View Content screen for the content where you want to check links
2. Click Link Search (). A screen displays each content item with a link to the current content.
3. Click the content title to access the View Content screen for the selected content.
4. Remove or change the Quicklink.

Deleting a Content Item from a Web Page

1. Sign in and browse to the content you want to delete.
2. From the access point (), choose Delete. The View Content screen appears.
3. Click Delete (). A confirmation message appears.
4. Click OK.

Deleting a Content Item from the Workarea

1. Access the View Contents of Folder screen for the content you want to delete.
2. Hover the cursor over the triangle () and choose Delete. A confirmation message appears.
3. Click OK.

Deleting Several Content Items in a Folder

On the View Contents of Folder screen, you can delete several Approved content items at once. To do so, follow these steps.

NOTE: If you are working with an eCommerce catalog entry, you can only delete it if it is not on an order nor checked out.

1. Navigate to the folder that contains the Approved content you want to delete.
2. Choose Delete > Content. The Delete Contents screen appears.
3. Check the boxes of the content items you want to delete.
4. Click Delete Content. A confirmation message appears.
5. Click OK.

Editing with the Web Site Server Control Menu

Web Site Server Control Menu—available after signing into an Ektron Web site. Lets you edit content from most server controls on a Web page. The options depend on the control and user’s folder permissions. To display this menu, click the triangle to right of content.

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Editing with the Web Site Content Menu

Web Site Content Menu—available after signing into an Ektron Web site. After you sign in to your Web site, just above controls that contain content you have permission to edit is a silver access point (). When you hover the cursor over it, a menu appears.

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You can perform Ektron tasks from the menu. Menu options vary depending on the content’s status, your permissions, etc. The advantage of this feature is that you can see how a Web page appears to site visitors.

System administrators can remove toolbar buttons by editing the C:\Program Files\Ektron\CMS400v8x\workarea\ContentDesigner\configurations
\InterfaceEditInContext.aspx file. Also, the content block server control’s Suppresswrappertags property must be set to false.

-^- Hiding and showing content borders

Hiding and Showing Content Borders

By default, Ektron provides the silver access point () to indicate the edit menu. An alternate view of the edit menu uses borders around content areas. This is optional and can be set in the web.config file. To learn how to set this option, see Changing the Appearance of the Web Site Content Menu.

IMPORTANT: If you change the border to hidden, the Add and Edit buttons for menus are also hidden. This displays the page as it appears when you are not logged in. For information on menus, see Working with Menus.

You can hide the border that surrounds content when you are logged into Ektron. This lets you view the page as it appears when not logged in. If the border is hidden and you hover over a content area, there is no indication that it is Ektron content. However, you can right click to access the menu.

NOTE: Information about whether a border is hidden is stored in a cookie on a user’s system.

To show the border, log into Ektron, right click a content block, and choose Show Borders.

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To hide the content border, right click on a content block and choose Hide Borders.

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-^- Changing the appearance of the Web site content menu

Changing the Appearance of the Web Site Content Menu

You have three choices for determining the appearance of the Web Site Content menu. To make your choice, edit the ek_UserMenuType element of the siteroot/web.config file. By default, ek_UserMenuType is set to 2.

Value set in ek_UserMenuType	Description	Illustration
2 (default)	Dropdown Interface - No borders; dropdown menu appears when user clicks the Silver Access Point in top left corner of server control.
1	Classic Interface - Colored borders and menus always appear; menu options appear as icons in the top row. NOTE: If you use this interface, the page layout is not depicted accurately because of the fixed toolbars.
0	Hover Interface - Colored border appears when user hovers mouse over area; menu appears when user right clicks mouse inside border. This interface has two display options: vertical (shown on right) and horizontal. To change: Open the siteroot/web.config file. Find ek_MenuDisplayType. Change its value: 0 (zero) = horizontal 1 = vertical

Editing with the Workarea Content Menu

Workarea Content Menu—available within the Ektron Workarea; lets you edit content from the View Contents of Folder screen. Hover the cursor over the triangle () and click Edit. The editor opens with the content block inserted. An editor appears in which you can perform the following editing functions.

-^- Editing functions

• edit content. See Using the Ektron Editor
• create or edit a summary
• specify metadata for the content
• enter or update a comment
• enter or update start and end dates
• review and update Web Alert information
• if aliasing is enabled and you are an alias administrator, an Alias tab appears
• assign or change available Working with Templates
• assign taxonomy categories
• save changes
• check in content
• submit content for approval
• publish content to the Web site
• access the library

-^-

Option	Edit in Context	Edit
How the editor is displayed	Within the page you are viewing	In new window
Editing functions	Only a few	Complete set
What you can update	Content only	Content plus all editor tabs (Summary, Metadata, etc.)
Types of content available	HTML only	HTML HTML forms XML Smart Forms
What you can do after editing	Submit/Publish	Check in Submit/Publish
Available from	Web Site Content Menu	Web Site Content Menu and Web Site Server Control Menu

Creating or Editing a Summary

1. Navigate to the folder in which you want to create the content.
2. In the View Content screen, choose New > {type of content} or open the View menu next to existing content and choose Edit. The Edit content screen appears.
3. Insert a Title and content.
4. Click the Summary tab.
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5. Enter summary information for the content. The summary can include images, files, and hyperlinks. Its length can be restricted by your system administrator in the configuration setup file.
6. When done, click the appropriate button.

You can only edit the summary of content that is published, checked in, or checked out by you.When you enter or edit existing content’s summary, its status changes to checked out. After you create the summary, click Check-In to check the content in. From that point, you need to submit or publish it.

Automatically Creating a Summary

Ektron automatically generates a summary for new content if none exists when it is first published. If the summary is blank, Ektron copies the first 40 words of the content to the summary. After the content is published, you can update or delete the summary. If you delete the summary, it remains blank and is not automatically generated again.

NOTE: You can disable this feature in Ektron. See http://dev.ektron.com/kb_article.aspx?id=30107

If a membership user edits content and wants to update the summary, the user checks the Auto Generate New Summary field on the membership editing screen, and the first 40 words of the content are automatically copied into the summary.

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There is no limit on the number of times a membership user can automatically generate a new summary.

Making a Folder Private

NOTE: You can only set content to private when inheritance is broken. See Also: Inheritance.

1. In the Workarea, navigate to the folder that you want to make private.
2. Choose View > Properties.
3. Click View Permissions ().
4. If necessary, uncheck the box that says Allow this object to inherit permissions. (You must disable inheritance before you can make the content private.)
5. Check the box that says The content in this folder is private and can only be viewed by authorized users and members. A confirmation message appears.
6. Click OK.

All content in the folder is now private. As new content is added, it is automatically set to private.

Making Content Private

1. In the Workarea, navigate to the folder that contains the content you want to make private.
2. Click the content item you want to make private.
3. Click View Permissions ().
4. If necessary, uncheck the box that says Allow this object to inherit permissions. (Inheritance must be disabled before you can make the content private.)
5. Check the box that says This content is private and is NOT viewable on the public Web site. A confirmation message is displayed.
6. Click OK.

The content is now private.

Making Assets Private

If assets are set to private, they are handled like other private content with one important exception: unless you follow the procedure described below, anyone can access an asset by typing the URL of the asset into the browser’s address field.

If a user attempts to access the asset in any other way (such as, linking to it from a Web page), the regular methods of making content private work. See Making a Folder Private and Making Content Private.

To make assets private even if someone types their URL into the browser’s address field, follow these steps.

NOTE: If site users receive a 404 Page Not Found error when trying to view private assets, make sure you have completed all steps below.

1. Open your Web site’s web.config file, located in the site root folder.
2. Make sure the following line is uncommented.

   <remove verb="GET,HEAD,POST" path="*"/>

3. Comment out the eight lines indicated below.

   <httpHandlers>
   <remove verb="GET,HEAD,POST" path="*"/>
   <add verb="HEAD,OPTIONS,PROPFIND,PUT,LOCK,UNLOCK,MOVE,
     COPY,GETLIB,PROPPATCH,MKCOL,DELETE,(GETSOURCE),
     (HEADSOURCE),(POSTSOURCE)" 
     path="*" 
     type="Ektron.ASM.EkHttpDavHandler.EkDavHttpHandlerFactory"/>
   <!--<add verb="GET,POST" path="*.doc" 
     type="Ektron.ASM.EkHttpDavHandler.EkDavHttpHandlerFactory"/>
   <add verb="GET,POST" path="*.docx"
     type="Ektron.ASM.EkHttpDavHandler.EkDavHttpHandlerFactory"/>
   <add verb="GET,POST" path="*.xls"
     type="Ektron.ASM.EkHttpDavHandler.EkDavHttpHandlerFactory"/>
   <add verb="GET,POST" path="*.xlsx"
     type="Ektron.ASM.EkHttpDavHandler.EkDavHttpHandlerFactory"/>
   <add verb="GET,POST" path="*.ppt"
     type="Ektron.ASM.EkHttpDavHandler.EkDavHttpHandlerFactory"/>
   <add verb="GET,POST" path="*.pptx"
     type="Ektron.ASM.EkHttpDavHandler.EkDavHttpHandlerFactory"/>
   <add verb="GET,POST" path="*.vsd"
     type="Ektron.ASM.EkHttpDavHandler.EkDavHttpHandlerFactory"/>
   <add verb="GET,POST" path="*.vsdx"
     type="Ektron.ASM.EkHttpDavHandler.EkDavHttpHandlerFactory"/>-->

   Eight add verb statements in the middle are commented out.

4. Make sure the following line is uncommented.

   <add verb="GET,HEAD,POST" path="*" type="Ektron.ASM.EkHttpDavHandler.EkDavHttpHandlerFactory"/>

5. Save web.config.

Setting a Start Date

1. Edit a content item and click the Schedule tab.
2. Click Add () next to the Start Date field.
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3. A calendar pops up. Select the date and time when this version of the content will become visible on the Web site.
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4. Click Done. The date and time appear in the Start Date field.

   NOTE: When you select a time for content to go live, that time depends on the server’s system clock. If the clock is incorrect, the content will not go live at the intended time.

   After you save the content, it appears on the Content Pending Start Date report, which keeps track of content with a future start date. See Also: Content Pending Start Date Report

   After you set a go-live date and the content completes the approval chain, the following scenarios may occur:

   • Setting the Go-Live Date on New Content

     When you set a go-live date on new content, it becomes viewable on the specified date and time as long as it completes the approval chain. If a site visitor accesses the page that contains the content before then, he sees only the template.

     If a logged-in CMS user browses your Web site, he sees a gray border around the content until the date specified. If he clicks within the gray border, he can use the Preview option to see the new content.

   • Setting the Go-live Date on Existing Content

     When you set a go-live date for changes to existing content, and it completes the approval chain, a logged-in CMS user sees a gray border around the content until the date specified.

     When you view content on the Web site, you see the previously published version. When the go-live date occurs, the new content replaces the previous version, and its status changes to Active.

Setting an End Date

1. Edit a content item and click the Schedule tab.
2. Click Add () next to the End Date field.
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3. A calendar pops up. Select the date and time when this version of the content will become visible on the Web site.
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4. Click Done. The date and time appear in the End Date field.

When content reaches its end date, it appears on the Expired Content report. See Also: Content to Expire Report

If your choice means the content will not appear on the Web site, you should have another content item ready to replace it. If not, the template appears without the content.

Setting Archive Options

Use content’s archive options to determine what happens upon reaching its end date/time. To be eligible for any option, the content must reach its end date/time, progress through its approval chain, and be published. Until those events occur, the content remains visible within its Workarea content folder and on the site.

-^- Archive Options

Option	Can site visitors view content upon expiration?	Can users view and edit content within Ektron upon expiration?
Archive and remove from site (expire)	No	Yes, within its folder by choosing the View > Archive Content option. Also, can be found via Basic Search and Advanced search (if the Archived check box is checked).
Archive and remain on Site	Content appears in a List Summary if the ListSummary control’s contentype property is set to Archive_Content. If content is an HTML form, the response page option appears. For example, if the form displays a message after the user completes it, that message appears. Content found by the search Content visible within its taxonomy display Content visible if site visitor enters exact path, such as http://localhost/CMS400Developer /dynamic.aspx?id=1014&__taxonomyid=14	Yes, within its folder by choosing the View > Archive Content option. Also, can be found via Basic Search and Advanced search (if the Archived check box is checked).
Add to CMS Refresh Report	Yes	Yes, in the active area of its folder and on the Refresh Report. See Also: Refresh Reminder Report

-^- Restoring content from archived to active state

Restoring Content from Archived to Active State

1. Navigate to its folder.
2. Choose View > Archived Content.
3. Hover the cursor over the content, click the triangle (), then Edit from the dropdown menu. The Edit Content in Folder screen appears.
4. Click the Schedule tab.
5. Remove the End Date or change it to a future date.
6. Submit the content for publishing. When the content is published, it will no longer be archived.

Viewing Content History

• To access content history from the Workarea, click on a piece on content. The View Content Screen appears. Then click View History ().
• To access content history from a web page, open the access point () and choose View History.

  The following image shows a sample View Content History screen.

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  The window displays the following information for each version.

  • a Compare column lets you compare Web traffic analytics data between any two published versions.
  • Ektron assigns a unique number to each saved version of a content block.
  • an arrow indicates a version that was published. Versions without an arrow indicate content that was checked-in but not published.
  • date and time version was checked in or published
  • title of content
  • last user who edited content
  • comments entered by user to describe nature of changes made

To view any version, click its title to display the Content History window for that content.

There are 3 view modes.

• Diff—Compares published version of content to staged version
• Published—Displays currently published version
• Staged—Displays the staged version of content.

Comparing Versions of Content

If content can be compared with another version, the View Difference button () appears in the content history area or the Web page view.

NOTE: The first time you use the View Content Difference screen on a client machine, you are prompted to install the differences tool. When the installation program completes, close and reopen the View Content Difference feature.

There are varying versions of this procedure. Consult your system administrator to determine the correct procedure for you.

-^- Comparing Content (32-bit server/32-bit client)

Comparing Content (32-Bit Server/32-Bit Client)

1. Click View Properties on content that you want to compare.
2. Click History (). The View Content History screen appears.
3. Click a version that you want to compare with the most recently published version.
4. Click Compare Analytics. The View Content Difference screen highlights changes to selected content as shown in the following example.
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   Tab	Shows this content
   Difference	Both versions: content that only appears in the version on the This Content tab is highlighted in yellow content that only appears in the currently published version is red unchanged content is black
   Last Published	Currently-published.
   This Content	The version you are comparing the currently-published content against.

-^- Comparing Content (64-bit server/32-bit client)

Comparing Content (64-Bit Server/32-Bit Client)

1. Click View Properties on content that you want to compare.
2. Click History (). The View Content History screen appears.
3. Click a version that you want to compare with the most recently published version.
4. Click Compare Analytics. The CMS Compare screen highlights changes to selected content as shown in the following example.
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   Button	Name	Description
   	Print	Sends content to local or network printer. This option prints the currently displayed content, whether it is the compared, published, or staged content.
   	Save	Saves the version of the content (in HTML) to your local machine or network. When saved as a physical file, you can edit the HTML. However, the changes are not saved to the Web Server.
   	Setup	Opens setup dialog box to configure the settings. Typically, only an administrator would use this. Show me the set up options. Compare visual aspect—Compares content as it would appear on a Web page Compare source code—Displays compared content as source HTML Ignore All—Blank (whitespace) characters are ignored Smart Detect—One or more consecutive whitespace characters are treated as a single separation sequence. That is, multiple whitespace characters are ignored. Detect All—Blank (whitespace) characters are treated as any other character. Ignore case—Determines whether comparison is case sensitive. For example, if you check this box, the strings “Bob” and “BOB” are not highlighted because their only difference is the case of the characters. Ignore format attributes—Determines whether comparison ignores changes in text-formatting attributes (HTML Visual Analysis only).
   	Help	Displays additional information about the compare feature.
   	Exit	Closes the window.

Restoring a Previous Version

NOTE: The ability to restore content is a permission granted by the system administrator. If you do not see Restore on the View Content History screen, you do not have permission to do so.

1. Open the content folder that contains the content.
2. Click the content item.
3. Click History ().
4. Select an historical version that you want to restore.
5. Click Restore. The content history window closes, and you return to the View Content page or the Web page, with the content in a checked in status.

   If desired, check out the content to make additional changes. Select the workflow to perform on the content. When the historical version is approved, it is published to the Web site.

Removing Applied XSLT

You can only remove an applied XSLT when viewing historical versions of XML content. If you remove the applied XSLT, you can view the content without the irrelevant XML tags.

-^- With XSLT

-^- Without XSLT